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Board Meeting Minutes

4/15/21

By Meyer, Mallory on April 16, 2021

IKM-Manning Community School District Board Meeting

(For approval on 5-20-2021)

April 15, 2021

The Board met for a regular meeting at 7:00 pm on Thursday, April 15, 2021 for an electronic Zoom meeting that was hosted in the Library at IKM-Manning Community High School.  President Sam Hansen presided with Board members Dave Heller, Zach Meiners, and Beth Williams present.  Luke Potthoff was present via Zoom.

Administrators Present:  Trevor Miller, Brian Wall, and Sharon Whitson

Approval of Agenda:  Heller moved, seconded by Williams to approve the agenda with the following amendments:  Add the approval of scope of project and intent for general obligation bond for September 2021 and approval of Royale Flooring bid.  Motion carried 5-0.

Welcome Visitors:  Approximately 13 guests were present via Zoom and 6 guests were in person. 

Recognition and Communication:  Thank you notes were received from the families of Vernie Miller and Arlene Mohr.

Consent Agenda:  Potthoff moved, seconded by Meiners to approve the consent agenda as presented.  This includes the minutes from the March 18, 2021 regular board meeting, April 8, 2021 special board meeting, financial reports, and bills.  Motion carried 5-0.  The approved bills are as presented:

Administrator Reports:  Ms. Whitson, Mr. Wall, and Mr. Miller shared administrator reports.

Discussion Items:

Heller, Meiners, and Williams moved to the FIRE room for the FIRE Program Presentation at 7:35 pm.

FIRE Program Presentation:  Lizzy Hale, Alexa Ahrenholtz, Grant Gaer, Drew Doyel, DJ Gerhards, Zander Nielsen, Alex Galati, Payton Behrens, Maeve Nielsen, Mrs. Langel, and Mr. Lahndorf presented about the FIRE program at the high school.

Heller, Meiners, and Williams returned from the FIRE room at 7:54 pm.

Facilities Planning:  Sam Stagg from HAILA presented a facilities update.

Heller left the meeting at 8:50 pm and returned at 8:52 pm.

GALA:  Jeremy Carroll, Todd Stadtlander, Jeanne Stadtlander, and Kirk Huehn spoke about the Foundation and GALA.

Action Items:

Establish Business Partnership Board Committee:  Meiners moved, seconded by Williams to approve Sam Hansen and Luke Potthoff as members of the Business Partnership Committee.  A third board member will be added at the next meeting.  Motion carried 5-0.

Heller left the meeting at 9:28 pm and returned at 9:29 pm.

Approve Scope of Project and Intent for General Obligation Bond for September 2021:  Williams moved, seconded by Heller to approve Option B as presented and the intent to continue with a General Obligation Bond for September 2021.  Motion carried 5-0.

Approve Royale Flooring Bid:  Heller moved, seconded by Meiners to approve the bid of $15,433 from Royale Flooring for the removal of asbestos tile and the replacement of flooring in the high school hallway outside of the technology office and restrooms.  Motion carried 5-0.  

Approve 2021 Graduates:  Williams moved, seconded by Potthoff to approve the 2021 graduates pending meeting graduation requirements.  There is a potential of 48 graduates.  Motion carried 5-0.

Approve Sharing Agreement with Exira-EHK for Technology Director/Staff Member:  Heller moved, seconded by Williams to approve a sharing agreement with Exira-EHK for Technology Director/Staff Member for the 2021-2022 school year.  Motion carried 5-0.

Approve Administrator Pay Increase for 2021-2022:  Williams moved, seconded by Meiners to approve the administrator pay increase for 2021-2022 of approximately 2.5%.  Motion carried 5-0.

Policy Adoption – Second/Final Reading:  Heller moved, seconded by Meiners to approve the second/final reading of Policy 711.2R3-School Bus Seat Belt Policy and Policy 711.10-School Bus Passenger Restraints.  Motion carried 5-0.

Policy Review – First Reading:  Williams moved, seconded by Potthoff to approve the first reading of Policy 409.2-Employee Leaves of Absence, Policy 701.1-Depository of Funds, Policy 701.2-Transfer of Funds, Policy 701.3-Financial Records, Policy 702-Cash in School Buildings, Policy 703.1-Budget Planning, Policy 704.1-Local-State-Federal-Miscellaneous Revenue, Policy 704.5-Student Activities Fund, Policy 704.6-Online Fundraising Campaigns-Crowdfunding, Policy 705.2-Purchasing on Behalf of Employees (RESCIND), Policy 706.2-Payroll Deductions, Policy 706.3-Pay Deductions, Policy 707.2-Treasurer’s Annual Report, Policy 707.4-Audit, Policy 707.5-Internal Controls, Policy 707.5R1-Internal Controls Procedure, Policy 708-Care, Maintenance and Disposal of School District Record, Policy 801.4-Site Acquisition, Policy 803.1-Disposition of Obsolete Equipment, Policy 903.1-School-Community Groups, Policy 903.2-Community Resource Persons and Volunteers, Policy 904.1-Transporting Students in Private Vehicles, Policy 905.1-Community Use of School District Facilities & Equipment, and Policy 905.2-Tobacco/Nicotine-Free Environment.  Motion carried 5-0.

Employment of Personnel:  Williams moved, seconded by Heller to approve the employment of Beverly Woebke as Associate.  Motion carried 5-0.

Adjournment:  Potthoff moved, seconded by Meiners to adjourn.  Motion carried 5-0 and the meeting was adjourned at 9:40 pm.

Next Meeting:  April 29, 2021, 12:30 pm – HS Office

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Board President Board Secretary