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Board Meeting Minutes

June 17, 2021

By Meyer, Mallory on June 18, 2021

IKM-Manning Community School District Board Meeting

(For approval on 7-15-2021)

June 17, 2021

The Board met for a regular meeting at 7:02 pm on Thursday, June 17, 2021 for an electronic Zoom meeting that was hosted in the Library at IKM-Manning Community High School.  President Sam Hansen presided with Board members Dave Heller, Luke Potthoff, and Beth Williams present.  Zach Meiners arrived late.  Amy Ferneding and Roger Rasmussen were absent.

Approval of Agenda:  Heller moved, seconded by Potthoff to approve the agenda with the following additions:  Approval of ADA Restroom Renovation Project Change Order, Approval of the following personnel hires:  Greg Polzien-Classroom Partner, Sarah Finn-5th Grade Classroom Teacher, and Angela Julin-4th and/or 5th Grade Classroom Teacher.  Motion carried 4-0.

Welcome Visitors:  Approximately 4 guests were present via Zoom or in person.

Recognition and Communication:  Mr. Miller recognized Sharon Whitson for her retirement from the district.

Consent Agenda:  Williams moved, seconded by Potthoff to approve the consent agenda as presented.  This includes the minutes from the May 20, 2021 regular board meeting, financial reports, and bills.  Motion carried 4-0.  The approved bills are as presented:

Zach Meiners arrived at 7:06 pm.

Administrator Reports:  Ms. Whitson and Mr. Miller shared administrator reports.

Discussion Items:  

Facilities Planning:  Sam Stagg from HAILA presented facilities updates which included a tour of the ADA restroom renovation project.

Date of Bond Vote:  The board discussed whether September or November would be a better month to hold the bond vote in the fall.  The board will take action at the next board meeting.

Action Items:

Approval of Storm Sewer Project Change Order:  Potthoff moved, seconded by Williams to approve the Geothermal Design Change Order Request from King Construction in the amount of $30,180.  Motion carried 5-0.

Approval of Updated 10FOLD Contract:  Heller moved, seconded by Potthoff to approve the updated 10FOLD (previously HAILA) contract as presented.  Motion carried 5-0.

Approval of Agreement with Carl A. Nelson:  Potthoff moved, seconded by Williams to approve the agreement with Carl A. Nelson as presented.  Motion carried 5-0.

Approval of Donovan Group Contract:  Potthoff moved, seconded by Meiners to approve the September 2021 bond vote contract with Donovan Group in the amount of $2,500 per month for the months of June, July, and August 2021.  Motion carried 5-0.

Approval of Rotert Construction Contract for ADA Restroom Renovation Project:  Heller moved, seconded by Meiners to approve the Rotert Construction contract as presented.  Motion carried 5-0.

Approval of ADA Restroom Renovation Project Change Order:  Potthoff moved, seconded by Heller to approve Change Order 1 from Rotert Construction in the amount of $3,375.  Motion carried 5-0.

Approval of Milk Bid:  Heller moved, seconded by Potthoff to approve the milk bid to Anderson-Ericksen.  Motion carried 5-0.

Approval of Resolution for Adopting the Harrison and Shelby County Joint Multi-Jurisdictional Hazard Mitigation Plan for the IKM-Manning Community School District:  Meiners moved, seconded by Potthoff to approve the resolution for adopting the Harrison and Shelby County joint multi-jurisdictional hazard mitigation plan for the IKM-Manning Community School District.  Motion carried 5-0.  

Approval of 2021-2022 Certified Staff Handbook:  Heller moved, seconded by Williams to approve the 2021-2022 Certified Staff Handbook as presented.  Motion carried 5-0.

Approval of 2021-2022 Non-Certified Staff Handbook:  Williams moved, seconded by Potthoff to approve the 2021-2022 Non-Certified Staff Handbook as presented.  Motion carried 4-0.  Heller abstained.

Approval of Late June Board Bills:  Heller moved, seconded by Meiners to approve the payment of late June 2021 board bills.  Motion carried 5-0.

Approval of Amended Contracts:  Heller moved, seconded by Williams to approve the following amended contracts as presented:  Denise Kendle-Bus Driver, Larry Kendle-Bus Driver, and Mark Schmitz-Bus Driver.  Motion carried 5-0.

Policy Review – Second/Final Reading:  Potthoff moved, seconded by Meiners to approve the second/final reading of Policy 409.2-Employee Leaves of Absence, Policy 701.1-Depository of Funds, Policy 701.2-Transfer of Funds, Policy 701.3-Financial Records, Policy 702-Cash in School Buildings, Policy 703.1-Budget Planning, Policy 704.1-Local-State-Federal-Miscellaneous Revenue, Policy 704.5-Student Activities Fund, Policy 704.6-Online Fundraising Campaigns-Crowdfunding, Policy 705.2-Purchasing on Behalf of Employees (RESCIND), Policy 706.2-Payroll Deductions, Policy 706.3-Pay Deductions, Policy 707.2-Treasurer’s Annual Report, Policy 707.4-Audit, Policy 707.5-Internal Controls, Policy 707.5R1-Internal Controls Procedure, Policy 708-Care, Maintenance and Disposal of School District Record, Policy 801.4-Site Acquisition, Policy 803.1-Disposition of Obsolete Equipment, Policy 903.1-School-Community Groups, Policy 903.2-Community Resource Persons and Volunteers, Policy 904.1-Transporting Students in Private Vehicles, Policy 905.1-Community Use of School District Facilities & Equipment, and Policy 905.2-Tobacco/Nicotine-Free Environment.  Motion carried 5-0.

Resignation of Personnel:  Heller moved, seconded by Meiners to approve the resignation of Denise Kendle as Transportation Director.  Motion carried 5-0.

Employment of Personnel:  Heller moved, seconded by Meiners to approve the employment of Angela Lensch as Curriculum Director, Jill Johnston as Classroom Partner, Suzanne Lottridge-Polzien as Classroom Partner, Nolan Shanks as Classroom Partner, Rhonda Sievertsen as Classroom Partner, Greg Polzien as Classroom Partner, Nolan Shanks as Mentor, Tanya Gaer as District Leadership Team, Rachel Merkel as District Leadership Team, Tina Newman as District Leadership Team, Sydney Pratt as District Leadership Team, Jennifer Rasmussen as District Leadership Team, Ryan Runyan as District Leadership Team, Rhonda Sievertsen as District Leadership Team, Sarah Finn as 5th Grade Classroom Teacher, and Angela Julin as 4th and/or 5th Grade Classroom Teacher.  Motion carried 5-0.

Adjournment:  Meiners moved, seconded by Williams to adjourn.  Motion carried 5-0 and the meeting was adjourned at 8:39 pm.  

Next Meeting:  July 15, 2021, 7:00 pm – HS Library

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Board President Board Secretary