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Board Meeting Minutes

June 17, 2021

 

IKM-Manning Community School District Board Meeting

(For approval on 7-15-2021)

 

June 17, 2021

 

The Board met for a regular meeting at 7:02 pm on Thursday, June 17, 2021 for an electronic Zoom meeting that was hosted in the Library at IKM-Manning Community High School.  President Sam Hansen presided with Board members Dave Heller, Luke Potthoff, and Beth Williams present.  Zach Meiners arrived late.  Amy Ferneding and Roger Rasmussen were absent.

 

Approval of Agenda:  Heller moved, seconded by Potthoff to approve the agenda with the following additions:  Approval of ADA Restroom Renovation Project Change Order, Approval of the following personnel hires:  Greg Polzien-Classroom Partner, Sarah Finn-5th Grade Classroom Teacher, and Angela Julin-4th and/or 5th Grade Classroom Teacher.  Motion carried 4-0.

 

Welcome Visitors:  Approximately 4 guests were present via Zoom or in person.

 

Recognition and Communication:  Mr. Miller recognized Sharon Whitson for her retirement from the district.

 

Consent Agenda:  Williams moved, seconded by Potthoff to approve the consent agenda as presented.  This includes the minutes from the May 20, 2021 regular board meeting, financial reports, and bills.  Motion carried 4-0.  The approved bills are as presented:

 

GENERAL FUND

   

AIRGAS USA, LLC

INDUS ART SUPPLIES

104.69

AR-WE-VA COMMUNITY SCHOOL

2020-2021 2ND SEM OE

14,426.48

ASPINWALL COOPERATIVE CO

GAS & DIESEL

4,904.18

AUDUBON COMMUNITY SCHOOL

2020-2021 SEM 2 OE

7,213.23

BLACKWELL GAS

DIESEL

25.70

BMO FINANCIAL GROUP

SUPPLIES

845.46

BOYER VALLEY CSD

2020-2021 2ND SEM OE

3,606.12

BW GAS & CONVENIENCE RETAIL LLC

GASOLINE

1,000.31

CAM COMMUNITY SCHOOL DISTRICT

2020-21 SEM 2 OE

3,626.10

CARROLL CLEANING SUPPLY

CUSTODIAL SUPPLIES

438.01

CARROLL COMMUNITY SCHOOLS

2020-2021 SEM 2 OE

10,819.85

CITY OF IRWIN

WATER/SEWER

483.87

COLLEGE ENTRANCE EXAM BOARD

AP EXAMS

450.00

COUNCIL BLUFFS CSD

APRIL 2021 SPED SERVICES

9,891.55

DARLING, LORA 

2020-2021 2ND SEMESTER MILEAGE

144.00

DEBS CORNER CAFE

BOARD RECOGNITION

24.00

DELTA DENTAL OF IOWA

JUNE 2021 DENTAL INSURANCE

3,394.36

DELUXE DRIVING ACADEMY

MAY 2021 DRIVERS ED CLASSES - 30 STU

10,365.00

DENISON COMMUNITY SCHOOL

2020-2021 SEM 2 OE

29,019.54

DHS CASHIER

05/31/2021 STATE SHARE BILLING

11,523.33

DOLLAR GENERAL REGIONS 410526

SUPPLIES

41.45

DURA WAX COMPANY INC

CUSTODIAL SUPPLIES

121.15

EXIRA-ELK HORN-KIMBALLTON CSD

80% OF SHARED 20% HR CONTRACT

6,960.00

FARMERS MUTUAL COOP TELEPHONE

PHONE/INTERNET

355.03

GRAHAM TIRE SIOUX CITY

TIRES

1,376.76

HALBUR, CLARK 

2020-21 SEM 2 CELL PHONE REIMB

180.00

HARLAN COMMUNITY SCHOOL

SPRING 2021 OPEN ENROLLMENT

202,557.11

HOGLUND BUS CO., INC

BRAKES

1,157.08

IKM-MANNING ACTIVITY FUND

FIRE REIMB

2,319.54

IOWA COMMUNICATIONS NETWORK

PHONE/INTERNET

340.71

IOWA SCHOOL FINANCE INFORMATION SERVICES

BACKGROUND CHECKS

48.00

KENDLE, DENISE 

2020-21 SEM 2 CELL PHONE RIEMB

180.00

LANGEL, LUANN 

2020-21 SEM 2 CELL PHONE RIEMB

180.00

MANILLA TIMES  LLC

LEGAL PUBLICATIONS

210.20

MANNING MONITOR

LEGAL PUBLICATIONS

373.99

MANNING MUNICIPAL GAS DEPT

NATURAL GAS

3,607.10

MANNING MUNICIPAL UTILITIES

WATER/SEWER/ELECTRIC

8,570.48

MANNING SERVICE CENTER

VEHICLE REPAIR

283.34

MCCARVILLE, CORY 

2020-21 SEM 2 CELL PHONE RIEMB

180.00

MENARD'S GRIMES

MAINTENANCE SUPPLIES

99.24

METLIFE ADMINISTRATION

JUNE 2021 VISION INSURANCE

540.79

MEYER, MALLORY 

2020-21 SEM 2 MILEAGE & CELL PHONE REIMB

382.95

MIDAMERICAN ENERGY COMPANY

ELECTRICITY

499.99

MILLER, TREVOR 

2020-21 SEM 2 MILEAGE & CELL PHONE REIMB

570.15

MMCTSU

PHONE

512.57

MUTUAL OF OMAHA

JULY 2021 LIFE INSURANCE

1,652.91

NAPA AUTO PARTS

SUPPLIES

85.18

NISHNABOTNA VALLEY RURAL ELEC.

ELECTRICITY

1,727.02

PODEY FAMILY AND SPORTS CHIROPRACTIC

DOT PHYSICAL

130.00

QUILL

SUPPLIES

225.13

RAMSEY'S MARKET

SUPPLIES

202.39

RASMUSSEN LUMBER COMPANY

CUSTODIAL SUPPLIES

35.57

RICK'S COMPUTERS L.C.

TECHNOLOGY SUPPLIES

7,141.71

ROBINSON IMPLEMENT, INC.

CUSTODIAL SUPPLIES

35.49

SCHMITZ, MARK 

2020-21 SEM 2 CELL PHONE REIMB

180.00

SCHOOL BUS SALES

TRANSPORTATION SUPPLIES

860.38

TIMBERLINE BILLING SERVICE LLC

MAY 2021 MEDICAID BILLING

1,954.39

UNITED TRUCK & BODY

2017 BLUEBIRD BUS REPAIR

18,808.79

VAN SANT ENTERPRISES INC

INDUS ART SUPPLIES - PERKINS

2,578.39

VAN WALL EQUIPMENT

POSTAGE

69.77

WALL, BRIAN 

2020-21 SEM 2 CELL PHONE REIMB

180.00

WEX HEALTH, INC

FSA ADMIN FEE

123.75

WHITSON, SHARON 

2020-21 SEM 2 CELL PHONE REIMB

180.00

WOOSTER, JAN 

HOME SCHOOL MILEAGE

48.60

     

MANAGEMENT FUND

   

DELTA DENTAL OF IOWA

JUNE 2021 DENTAL INSURANCE

289.02

METLIFE ADMINISTRATION

JUNE 2021 VISION INSURANCE

16.56

UNITED TRUCK & BODY

2017 BLUEBIRD BUS REPAIR

1,000.00

WELLMARK

JUNE 2021 HEALTH INSURANCE

10,003.44

     

SAVE FUND

   

10FOLD ARCHITECTURE + ENGINEERING LTD.

ARCHITECT FEES

8,990.30

DREES CO.

CHILLER MAINTENANCE

2,906.08

E2E EXCHANGE, LLC

E-RATE CAT 2 CONSULTING SERVICE

1,250.00

     

PPEL FUND

   

COUNCIL BLUFFS CSD

APRIL 2021 SPED SERVICES

1,609.15

RICK'S COMPUTERS L.C.

COMPUTER REPAIR

654.85

U.S. BANK EQUIPMENT FINANCE

COPIER LEASE

1,100.91

WHEELER CONTRACTING INC

ASBESTOS ABATEMENT

29,700.00

     

DEBT SERVICE FUND

   

BANK IOWA DENISON

07/01/2021 BOND PAYMENT

127,605.00

     

SELF INSURANCE FUND

   

WELLMARK

JUNE 2021 HEALTH INSURANCE

102,148.16

     

NUTRITION FUND

   

ANDERSON ERICKSON DAIRY CO.

MAY MILK PURCHASES

1,894.47

BIMBO BAKERIES USA

BREAD PURCHASES MAY

160.00

DOLLAR GENERAL REGIONS 410526

SFSP SUPPLIES

25.35

GOINGS, ANGELIA 

LUNCH BALANCE REFUND

84.38

LAPEL, ABBY 

REFUND LUNCH BALANCE

55.50

MARTIN BROS. DISTRIBUTING CO.,

FOOD/GENERAL SUPPLIES MAY

14,232.22

STRACHAN SALES, INC.

KITCHEN REPAIRS

291.73

     

ACTIVITY FUND

   

ARKFELD, MARK 

BB OFFICIAL 05/25/21

120.00

ASPINWALL COOPERATIVE CO

FFA PLOT EXPENSES

386.58

BMO FINANCIAL GROUP

ACTIVITY P CARD MAY 2021

2,877.63

BRUCK, JIM 

SB OFFICIAL 06/04/21

240.00

CARROLL COMMUNITY SCHOOLS

TRACK RENTAL

165.00

CONOVER, CASEY 

SB OFFICIAL 5/24/21

120.00

DOESE PHOTOGRAPHY

FFA STATE PHOTOS

130.00

DOYLE, JAMES 

SB OFFICIAL 06/15/21

120.00

FERRY, LORI 

REIMBURSE STATE TRAP HOTEL

122.08

FJERSTAD, CLAYTON 

SB OFFICIAL 06/01/21

120.00

HEIMAN, KARL 

BB OFFICIAL 06/04/21

240.00

HY-VEE, INC.

BALANCE OF RECEIPT

101.22

IKM MANNING GENERAL FUND

ACT DD TO GF JUNE

4,299.06

IKM MANNING HOT LUNCH FUND

SR. ACT. TICKETS TO LUNCH ACCOUNTS

450.00

KLAASSEN, LOGAN 

SB OFFICIAL 06/04/21

240.00

KRISTINA'S FLOWERS

GRADUATION FLOWERS

168.00

MANNING-MANILLA GOLF COURSE

GOLF COURSE FEES

600.00

MILLER, LANNIE 

SB OFFICIAL 06/01/21

120.00

MISSOURI VALLEY CSD

JH TRACK MEET 05/10/21

75.00

MOLITOR, JIM 

BB OFFICIAL 06/15/21

240.00

NICKLAUS, TROY 

SB OFFICIAL 06/15/21

120.00

PLOEGER, LANCE 

BB OFFICIAL 05/24/21

120.00

POMEROY, DAN 

BB OFFICIAL 06/15/21

240.00

RAMSEY'S MARKET

TEACHER MEAL

48.01

RASMUSSEN LUMBER COMPANY

BASEBALL SUPPLIES

17.68

RIEMAN MUSIC, INC.

BAND REPAIRS REIMB

213.80

SCHMITT MUSIC CENTERS

BAND SUPPLIES/DONATION

944.00

TRI-CENTER CSD

VB ENTRY FEE 10/03/20

190.00

TROPHIES PLUS

STATE TRACK SUPPLIES

119.25

UPTOWN SPORTING GOODS

SB SUPPLIES

557.00

VAN NESS, CODY 

BB OFFICIAL 06/04/21

120.00

WAX, GARY 

SB OFFICIAL 5/24/21

120.00

WIENER, ARNIE 

SB OFFICIAL 05/27/21

120.00

WOHLERS, KEITH 

BB OFFICIAL 05/24/21

120.00

ZIEGMANN, DUANE 

SB OFFICIAL 05/27/21

120.00

     

AGENCY FUND

   

BMO FINANCIAL GROUP

ACTIVITY P CARD MAY 2021

3,176.29

IKM MANNING GENERAL FUND

P CARD JUNE 2021

2,996.05

MARTIN BROS. DISTRIBUTING CO.,

CONCESSIONS REIMB

105.25

 

Zach Meiners arrived at 7:06 pm.

 

Administrator Reports:  Ms. Whitson and Mr. Miller shared administrator reports.

 

Discussion Items:  

Facilities Planning:  Sam Stagg from HAILA presented facilities updates which included a tour of the ADA restroom renovation project.

 

Date of Bond Vote:  The board discussed whether September or November would be a better month to hold the bond vote in the fall.  The board will take action at the next board meeting.

 

Action Items:

Approval of Storm Sewer Project Change Order:  Potthoff moved, seconded by Williams to approve the Geothermal Design Change Order Request from King Construction in the amount of $30,180.  Motion carried 5-0.

 

Approval of Updated 10FOLD Contract:  Heller moved, seconded by Potthoff to approve the updated 10FOLD (previously HAILA) contract as presented.  Motion carried 5-0.

 

Approval of Agreement with Carl A. Nelson:  Potthoff moved, seconded by Williams to approve the agreement with Carl A. Nelson as presented.  Motion carried 5-0.

 

Approval of Donovan Group Contract:  Potthoff moved, seconded by Meiners to approve the September 2021 bond vote contract with Donovan Group in the amount of $2,500 per month for the months of June, July, and August 2021.  Motion carried 5-0.

 

Approval of Rotert Construction Contract for ADA Restroom Renovation Project:  Heller moved, seconded by Meiners to approve the Rotert Construction contract as presented.  Motion carried 5-0.

 

Approval of ADA Restroom Renovation Project Change Order:  Potthoff moved, seconded by Heller to approve Change Order 1 from Rotert Construction in the amount of $3,375.  Motion carried 5-0.

 

Approval of Milk Bid:  Heller moved, seconded by Potthoff to approve the milk bid to Anderson-Ericksen.  Motion carried 5-0.

 

Approval of Resolution for Adopting the Harrison and Shelby County Joint Multi-Jurisdictional Hazard Mitigation Plan for the IKM-Manning Community School District:  Meiners moved, seconded by Potthoff to approve the resolution for adopting the Harrison and Shelby County joint multi-jurisdictional hazard mitigation plan for the IKM-Manning Community School District.  Motion carried 5-0.  

 

Approval of 2021-2022 Certified Staff Handbook:  Heller moved, seconded by Williams to approve the 2021-2022 Certified Staff Handbook as presented.  Motion carried 5-0.

 

Approval of 2021-2022 Non-Certified Staff Handbook:  Williams moved, seconded by Potthoff to approve the 2021-2022 Non-Certified Staff Handbook as presented.  Motion carried 4-0.  Heller abstained.

 

Approval of Late June Board Bills:  Heller moved, seconded by Meiners to approve the payment of late June 2021 board bills.  Motion carried 5-0.

 

Approval of Amended Contracts:  Heller moved, seconded by Williams to approve the following amended contracts as presented:  Denise Kendle-Bus Driver, Larry Kendle-Bus Driver, and Mark Schmitz-Bus Driver.  Motion carried 5-0.

 

Policy Review – Second/Final Reading:  Potthoff moved, seconded by Meiners to approve the second/final reading of Policy 409.2-Employee Leaves of Absence, Policy 701.1-Depository of Funds, Policy 701.2-Transfer of Funds, Policy 701.3-Financial Records, Policy 702-Cash in School Buildings, Policy 703.1-Budget Planning, Policy 704.1-Local-State-Federal-Miscellaneous Revenue, Policy 704.5-Student Activities Fund, Policy 704.6-Online Fundraising Campaigns-Crowdfunding, Policy 705.2-Purchasing on Behalf of Employees (RESCIND), Policy 706.2-Payroll Deductions, Policy 706.3-Pay Deductions, Policy 707.2-Treasurer’s Annual Report, Policy 707.4-Audit, Policy 707.5-Internal Controls, Policy 707.5R1-Internal Controls Procedure, Policy 708-Care, Maintenance and Disposal of School District Record, Policy 801.4-Site Acquisition, Policy 803.1-Disposition of Obsolete Equipment, Policy 903.1-School-Community Groups, Policy 903.2-Community Resource Persons and Volunteers, Policy 904.1-Transporting Students in Private Vehicles, Policy 905.1-Community Use of School District Facilities & Equipment, and Policy 905.2-Tobacco/Nicotine-Free Environment.  Motion carried 5-0.

 

Resignation of Personnel:  Heller moved, seconded by Meiners to approve the resignation of Denise Kendle as Transportation Director.  Motion carried 5-0.

 

Employment of Personnel:  Heller moved, seconded by Meiners to approve the employment of Angela Lensch as Curriculum Director, Jill Johnston as Classroom Partner, Suzanne Lottridge-Polzien as Classroom Partner, Nolan Shanks as Classroom Partner, Rhonda Sievertsen as Classroom Partner, Greg Polzien as Classroom Partner, Nolan Shanks as Mentor, Tanya Gaer as District Leadership Team, Rachel Merkel as District Leadership Team, Tina Newman as District Leadership Team, Sydney Pratt as District Leadership Team, Jennifer Rasmussen as District Leadership Team, Ryan Runyan as District Leadership Team, Rhonda Sievertsen as District Leadership Team, Sarah Finn as 5th Grade Classroom Teacher, and Angela Julin as 4th and/or 5th Grade Classroom Teacher.  Motion carried 5-0.

 

Adjournment:  Meiners moved, seconded by Williams to adjourn.  Motion carried 5-0 and the meeting was adjourned at 8:39 pm.  

 

Next Meeting:  July 15, 2021, 7:00 pm – HS Library




 

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Board President Board Secretary